When you refresh the dataset, Power BI doesn't connect to the file on OneDrive or SharePoint Online to query for updated data. Because the data sources are external, you can manually refresh the dataset by using Refresh now or you can set up a refresh schedule by using Schedule refresh. You'll want to refresh the dataset in the Power BI service because that's what your reports are based on. When you import your Power BI Desktop file from OneDrive or SharePoint Online, you load data and model information into a dataset in Power BI. It's different from a manual or scheduled refresh in Power BI, and it’s important to understand the distinction. This kind of refresh happens entirely from within the Power BI Desktop application itself. When you select Refresh, you refresh the file’s model with updated data from the original data source. You can do a one-time, manual refresh right in Power BI Desktop by selecting Refresh on the Home ribbon. Once you save the file, Power BI service syncs with those changes too, usually within about an hour. These changes can include adding new measures, changing column names, or editing visualizations. Let's say you make changes to your file on OneDrive or SharePoint Online. Any reports you’ve created from the file are loaded into Reports in the Power BI service. When you store a Power BI Desktop file on OneDrive or SharePoint Online, any data you’ve loaded into your file’s model is imported into the dataset. Advantages of storing a Power BI Desktop file on OneDrive or SharePoint Online Importing files from OneDrive or SharePoint Online into the Power BI service is a great way to make sure your work in Power BI Desktop stays in sync with the Power BI service.
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